Typically organizations create a course archive before it goes through major revision. For example, a major revision might be to a rewrite all course learning objectives, or remove a major competency. These archives, over time, will create a longitudinal history of how the course has evolved. It's important to have this historical information as you discuss what you are seeing in your assessment data over time. You may find that significant course revisions did not have the expected outcomes and this makes it easier to revert back to how it was before. If the changes are successful in improving student outcomes, the archive history provides evidence of that to include in your discussions and reports.
Make sure to give the archives you create meaningful names, such as "2018-2019 Catalog Archive”. They will automatically be date stamped.
Step 1: If you're a Manager or Admin, first you need to be in the course (level-4 object), and turn on Edit mode. Next, click on the Archives icon in the right panel.
Step 2: Click on the plus sign + button next to Archives at the top of the right panel. The Add New Archive panel will open; here you can name your archive, and then click OK.
You can now select the archive in the right panel. A non-editable tab will open, allowing you to see the course elements (LOs, C-layers, bundles), and suggestions, comments, activities, and mappings if they are present.
Note: The layers will be locked, and the Edit and Access modes will not be present.
Please note that you cannot create a archive of a proxy course (level-4 object). You must create the archive on the source course. If a proxy of a source was created after a archive(s) of the course was created, certain users may not be able to view the archives in order to maintain role permissions.
For example: Let's say the course "Math 145" was archived, and then shared to three different programs (level-3 folders). If the users in the three programs didn't have access to the source course before it was archived, they will not be able to view the archives via the proxies. They will be presented with this message:
"You have chosen to view a archive of the course that was created before this proxy was created. To view this archive, please navigate to the source course."
Want to know more about archived courses? Check out these articles:
Perhaps instead of an archived course, you'd like an editable copy of a course. If so, check out this article: How do I copy a course (level-4 object)?